Control cost, documents and site work — from tender to handover.
Budget, contracts, RFIs, drawings, quality and safety for every project in one connected system — so problems show up while you can still fix them.
Free plan · No card needed · Pay later by PayPal or bank transfer
What changes on your projects
The problems every site team knows — and what they look like in ZENTRAC.
Cost overruns discovered at month-end, when it's too late to act.
Live budget: original, revised, committed, actual and forecast for every cost code, updated as work happens.
RFIs, drawings and approvals scattered across email, WhatsApp and shared drives.
One register per tool with ball-in-court, due dates, reminders and a full history of who did what.
Variations argued over for weeks because nobody can find the paper trail.
Change events linked to RFIs, instructions and commitments, with approval workflows and audit history.
Built for everyone on the project
Main contractors
- Budget, commitments and change control in one place
- RFIs, submittals, drawings and site records per project
- Progress billing to your client
Subcontractors
- See only the projects and items you're invited to
- Answer RFIs, submit submittals and invoices
- My Open Items: everything waiting on you
Consultants & designers
- Review submittals and respond to RFIs on time
- Issue drawings, specifications and instructions
- Coordination issues on the 3D model
Owners & developers
- Funding, client contracts and payment applications
- Project and portfolio reports
- Clear status without chasing the contractor
One system for every stage
More than 60 tools that share the same projects, people, cost codes and permissions.
Tender
- Tender Board
- Tendering & bid packages
- Estimating
- Cost catalogue
- Subcontractor prequalification
- Planroom
Contract & Cost
- Budget & forecasting
- Commitments (subcontracts & POs)
- Client contracts & funding
- Change events & variations
- Direct costs
- Cost codes & WBS
Build
- RFIs & submittals
- Drawings & 3D models
- Specifications
- Transmittals & correspondence
- Project programme (MS Project / P6 import)
- Site diary, daywork, timesheets, photos
Quality & Safety
- Inspections & checklists
- Observations
- Defect / punch list
- Incidents
- Action plans
- Coordination issues
Control & Close-out
- Progress billings & invoices
- Approval workflows
- Documents with permissions
- Project & company reports
- Analytics dashboards
- Meetings & tasks
Spreadsheets & chat groups vs. ZENTRAC
| Excel, email & WhatsApp | ZENTRAC | |
|---|---|---|
| Budget vs. actual | Rebuilt by hand in Excel each month | Live, per cost code, with forecast |
| RFIs & submittals | Email threads and WhatsApp messages | Registers with due dates, reminders and ball-in-court |
| Drawings | Old revisions circulating on site | Current set, revision history, markups |
| Site records | Paper diaries and photos on personal phones | Daily diary, daywork, timesheets and photos per project |
| Approvals | Signatures chased in person | Workflows with steps, deadlines and audit trail |
| Who sees what | Everyone gets every file | Permissions per company, project and tool |
Estimate what it's worth to you
Use your own numbers — change any of them.
Your estimate
42 hours / month
≈ 630 per month in staff time (in the currency of your hourly cost)
For comparison, the Essentials plan costs 299 USD per month for your whole company.
This is an estimate based only on the numbers you enter — not a promise of results.
Simple pricing per company
One price for your whole company — not per user. Start free, upgrade when you grow.
Pay by PayPal or bank transfer / InstaPay. Plans activate once payment is confirmed.
Your data stays separate
Every company's data is kept apart on the server, and people only see the projects and tools you give them.
Your data stays yours
Export lists and reports to Excel or PDF whenever you need them. Nothing is deleted if you stop paying.
Help inside the app
Raise a support ticket from any screen and follow the replies — the page and project are attached automatically.
Questions
Yes. The Free plan has no time limit and no card is needed. Upgrade when you need more projects or users.